How should schools describe needs in an EHCP request?

Describe what happens before, during and after that situation, and compare it with occasions when the pupil manages more successfully.

Gather the pupil’s view wherever possible and include what family and school staff notice. Look for patterns in task demands, language, people, place, time of day and the amount of adult support. This helps distinguish a recurring barrier from an isolated difficult moment and makes support easier to target.

What to try in school

For this statutory question, begin with specific evidence, collaborative review and clear provision. Choose one or two changes that staff can apply consistently. Explain the plan to the pupil in accessible language and make sure the support does not inadvertently remove opportunities to practise an emerging skill.

Keep the response proportionate. A useful adjustment should make the important part of school more accessible, not simply make every demand disappear. Where an adult is involved, use the least intrusive prompt that enables success and reduce that support as the pupil becomes more confident.

A practical example

Try this: choose one recurring situation this week. Record briefly what the pupil is expected to do, what support is provided and what happens as a result. Change one feature rather than several at once. That makes it much easier to tell whether the adjustment has actually helped.

Where appropriate, rehearse the skill or routine outside the difficult moment. Short, successful practice is usually more useful than lengthy discussion after something has gone wrong. Make resources easy to find and use the same key language across adults.

How to review impact

Judge impact through clarity about needs, outcomes and required educational provision. Compare the pupil with their own baseline rather than with classmates. Useful evidence might include frequency, level of prompting, work completed, participation, distress, attendance or a simple pupil rating, depending on the issue.

If the plan is not helping, check whether it was delivered consistently and whether the original explanation of the difficulty still makes sense. The next step may be to adapt the environment, teach a missing skill, alter the level of prompting or gather more information. Simply adding more of an ineffective support rarely resolves the problem.

Working with the pupil and family

Ask what feels most difficult and what has helped before. Pupils often identify practical details that adults miss. Families can also provide important information about patterns outside school, preparation before the day and the impact of school demands afterwards. Different accounts do not necessarily conflict; they may show that the pupil copes differently in different contexts.

When to consider further SEN support

If the difficulty remains significant despite well-matched, consistently delivered classroom support, bring the evidence into the school’s graduated response. The SENCo can help clarify the barrier, coordinate provision and decide whether specialist advice is needed. Support should remain linked to identified educational need rather than waiting for a diagnostic label.

Further reading

GOV.UK: Children with special educational needs and disabilities
Education Endowment Foundation: Special Education Needs in Mainstream Schools

Use these resources alongside knowledge of the individual pupil and school context.

These articles offer general guidance for school staff. They do not assess or diagnose an individual child or replace advice based on that child’s circumstances. Use professional judgement and your school’s policies when deciding what support is appropriate.